Introductory Letter to the KCE

Have you ever thought about being the Kingdom Treasurer for Calontir? Does it seem to be a bit too daunting? If I can do it, so can you! Here are some tidbits that every incoming Calontir Kingdom Treasurer should know. Doesn't seem too bad, does it? Maybe you should be your group's Chancellor of the Exchequer. You might like it!

  • It’s not the act of saying no; it’s the way you say it that counts.

  • When reports don’t balance, start by checking the starting numbers against the ending numbers for the prior report.

  • If you can not balance, call someone to help you. The Kingdom is not balanced by your pride.

  • Instill in your officers the same idea and get them to call people when they don’t balance. If they don’t contact someone, then they hide and it takes much more time to drag it out of them. That doesn't help anyone and only makes the local officer feel worse.

  • The Mews and Lilies report directly to you.

  • Contact the Society Chancellor of the Exchequer when The Mews reports — this will release the stipend.

  • The bank account must have a new password after every Lilies when the officers change. The Kingdom Seneschal, Kingdom Treasurer, and Society Chancellor of the Exchequer must all know the password.

  • An initial budget and a final budget should be made for each reign.

  • A new warrant roster should be signed very Coronation.

  • Warrant information should be regularly sent to the Reporting Deputies and the NMS Deputy.

  • Send the warrant roster to the Kingdom Seneschal two weeks prior to Coronation. The Kingdom Seneschal can verify that all officers have current memberships.

  • All reports to Society from Calontir are to be cumulative.

  • Regional Deputies need to forward the Domesday reports to you by February 15th. Copies of the bank statements, ledgers, and signatures also must be sent.

  • Reimbursements for the Royal Scribe may be paid out of the Falcon Signet fund with approval from the Falcon Signet.

  • Reimbursements for the List Mistress may be paid out of the Earl Marshal fund with approval from the Earl Marshal.

  • Reimbursements for the Historian may be paid out of the Gold Falcon fund with approval from the Gold Falcon.

  • Obtain the membership numbers from incoming Crowns as this is needed on the report.

  • Payments to The Mews are sometimes recorded as advertising — keep an eye out for that. You’ll thank me when you’re matching the internal transfers.

  • All fees should have a W-9 filled out and sent to you.

  • The Regalia Coordinator and the Trailer Coordinator must be warranted since those officers handle assets.

  • Relax — the two years will be over before you know it!

Honorable Lady Nicolete de Saint Denis (mka Nicole Howard), June, 2008