Mistress Meadhbh inghean uí Shuibhne

Calontir Chancellor of the Exchequer

Kingdom Exchequer, Mistress Meadhbh inghean ui Shuibhne with her husband Sir Talbot of Galtris

Exchequer@calontir.org

Officers & Warrant List

Directory of Calontir Exchequers

Kingdom Exchequer Officers
Warrant List

(2015 Domesday Reports Included Here)

 

New Exchequers

Welcome new Chancellors of the Exchequer!

When you first take this office, it can seem overwhelming. In order for you to hold the Chancellor of the Exchequer office, you must be a warranted officer as well as a paid member of the SCA. Fill out the warrant, have it signed by the previous Chancellor of the Exchequer or the current Seneschal, and forward it to the Kingdom Treasurer. The Treasurer and the Crown must warrant you at the beginning of every reign and several times during the reign. Be sure to read through the handbook. This will help prepare you more than anything.

There are plenty of forms (see below) to make our jobs easier and there is a Yahoo! group for asking questions and receiving all sorts of information. The most important thing to remember is that you are not alone in this job. Both the Kingdom Treasurer and the regional deputies can help you in many capacities. Never be afraid to ask a question!

Reports

Reports Checklist

  • Quarterly Reports
  • Event Financial Reports
  • Domesday Report

Submitting Reports & Approval

The Seneschal must approve each report. Quarterly reports can be approved by e-mail. A group Seneschal may send an e-mail directly to the Regional Reporting Deputy to indicate his or her approval. Domesdays, however, must be approved by an actual signature on a hardcopy of the report.

Copies of the ledger and bank statements are required with the quarterly reports. Scanning these items into PDF, JPG, or GIF format and sending via e-mail is a great way to save on postage.

Reporting Due Dates

1st Qtr: April 15th
2nd Qtr: July 15th
3rd Qtr: October 15th
4th Qtr: January 15th
Domesday: January 31st

Reporting Distribution

  • Group Seneschal
  • Regional Reporting Deputy
  • Keep a copy for yourself

Handbooks & Forms

Exchequer’s Handbook

Financial Policy

Agreement to Serve

Quarterly Report Forms & Domesday

  • No-Activity Form

  • No-Activity Form
    The No-Activity Form is used when your group has had no activity for a quarter. It is used instead of the SCA Financial Report.

  • SCA Financial Report
    Forms are available from the Society Exchequer's website.
    Please note that the forms are available in small, medium, and large according to group size and reporting needs. Excel is the preferred format for Calontir reporting.

Regular Activity Forms

Event Financial Forms

Event Gate Forms

 

Tax Exemptions Letters

Articles

 

Bank Request Form

To change or open bank accounts:

  1. Download a Bank Account Request form (Excel file) and fill out all appropriate fields.
    Note: All kingdom and local groups must list the kingdom or a regional exchequer as a signatory on bank accounts.

  2. Send all requests for bank accounts to your Kingdom Exchequer.

  3. Kingdom Exchequers will verify all information and forward your request to the Society Exchequer for processing.
    The Society Exchequer will verify the completeness and accuracy of your information and forward it to the SCA Corporate Office.